Whether you’re streaming a corporate conference at RBC Convention Centre or a concert at Burton Cummings Theatre, proper preparation is key, here’s our foolproof checklist.

Pre-Event Preparation

1. Confirm Streaming Platform

• Facebook/Instagram Live – Best for community events

• YouTube Live – Ideal for long-form content (concerts, panels)

• LinkedIn Live – Perfect for B2B events

• Custom RTMP – For professional multi-platform streaming

Winnipeg Tip: Test platform restrictions (e.g., Facebook’s music copyright rules for live bands).

2. Secure Reliable Internet

• Minimum Upload Speed: 10Mbps for HD, 25Mbps for 4K

• Winnipeg Providers:

  • Shaw Business (wired connection recommended)

  • Telus PureFibre (low-latency option)

  • Backup: LTE/5G hotspot (Bell MTS works best downtown)

3. Permissions & Legal

• Venue WiFi passwords (test beforehand!)

• Performance rights for cover songs

• Data consent forms for audience appearances

 Setup Day Workflow

1. Camera Configuration

• White balance using a grey card

• Frame shots with Winnipeg landmarks in background when possible

• Set focus peaking for sharp images

2. Audio Soundcheck

• Test each mic individually

• Set compressor to -10dB threshold

• Monitor with closed-back headphones (Beyerdynamic DT 770)

3. Streaming Software Setup

• OBS Studio (free) or vMix (pro)

• Add lower thirds with Winnipeg-branded graphics

• Set up local recording as backup

Pro Tip: Create scene presets for different event segments (e.g., keynote, Q&A).

 During the Stream

Monitoring Checklist:

• Internet connection stability

• Audio levels (-12dB to -6dB ideal)

• Chat moderation (assign a team member)

Winnipeg-Specific Contingencies:

• Winter: Keep gear warm with hand warmers in camera bags

• Summer: Use lens hoods to combat prairie sun flares

• Rain: Weather-seal equipment or move indoors

Post-Event Wrap-Up

1. File Management

• Rename files clearly (e.g., “JazzFest_Panel1_20240615”)

• Backup to 2+ locations (SSD + cloud)

2. Repurpose Content

• Clip highlights for Instagram Reels/TikTok

• Upload full stream to YouTube as unlisted for attendees

• Transcribe for SEO-optimized blog posts

3. Analytics Review

• Peak viewer count

• Audience geographic data (track Manitoba vs. out-of-province)

• Engagement metrics (comments, shares)

Why Choose Media Vaccine for Winnipeg Live Streams?

We provide:
✔ Local technical support during your event
✔ Redundant systems to prevent failures
✔ Winnipeg-savvy crew who know local venues

 Need a pro streaming team? Contact us for a free Winnipeg event consultation.

Contact us at
Email: info@mediavaccine.com
Phone: +1 (204) 647-5998